Indoor Bowls Constitution
(Section of 'The Cheshunt Club')
English Indoor Bowling Association.
Hertfordshire Indoor Bowls Association: London and Southern Counties B.A;
English Women Indoor Bowling Association & Hertfordshire Ladies Indoor Bowling Association.
Albury Ride, Cheshunt, Herts, EN8 8XG
Telephone: 01992 623930
'Cheshunt Indoor Bowls'
• The indoor bowls is a section of the Cheshunt Club
• All rules of the Cheshunt Club must be followed at all times,
• The Cheshunt Club constitution supersedes, at all times, any rulings of the Indoor Bowls section.
• The Cheshunt Club Executive committee shall fix annual subscriptions and rink fees
• The Cheshunt Club Executive committee shall fix any playing fees applied to visiting clubs.
• All membership is at the discretion of the Cheshunt Club Executive Committee
• Use of the main hall is subject to booking via the Club manager before inclusion into the section handbook
• Opening and Closing hours of the bowls hall shall be determined by the Cheshunt Club
The objectives of The Indoor Bowls shall be:-
• To promote, foster and safeguard the amateur game of indoor bowls for men and women in England in every legitimate way.
• To adopt and enforce the Laws of the game as laid down by the English Indoor Bowls Association Limited.
• To hold Championships, Competitions, Leagues and Representative Matches and other games as deemed desirable.
The Club shall be affiliated to the English Indoor Bowls Association Limited, the Hertfordshire Indoor Bowling Association and the London and Southern Counties Bowls Association and Hertfordshire Ladies Indoor Bowling Association.
Qualification for membership
All bona fide male and female bowlers. Any person wishing to become a member of the Indoor Bowls must make an application on the prescribed form to the Cheshunt Club Manager.
Applications must be accompanied by the required subscription and entry key fee.
Every candidate shall be proposed by one and seconded by another member of the club.
The acceptance of a candidate will be by a simple majority of the Indoor Bowls Committee.
Memberships are renewable by 1st October each year.
Conduct of Members
The Indoor Bowls Committee shall have the power to expel and ban, from playing Indoor Bowls, any member whose conduct has been, in their opinion, and after due enquiry, injurious to the character, interests or disciplines of the indoor bowls section.
The member should be invited, in writing, to attend a committee meeting to present their case, including any witnesses to the event.
If the member fails to appear, or, on appearing and being heard and in the opinion of the committee does not show appropriate apologies the committee may pass a resolution to expel that member from the Indoor Bowls section.
The expulsion may have a time limit on it, as approved by the committee
Such a member shall, subject to appeal within 14 days to the Indoor bowls Committee, forfeit all rights and privileges of membership.
No person whose membership has been terminated may re-apply for membership for a period of three years from the date of their expulsion.
The indoor bowls committee must report the incident to the Cheshunt Club executive committee, if they wish to expel a member from the club as a whole.
Indoor Bowls Committee
It shall be controlled by an Indoor Bowls Committee
No club employee will be eligible for election as an officer of the Indoor Bowls
Five members will form a quorum. (The quorum must include the Chairman & Hon. Secretary).
The names and telephone numbers of the Officers and the Committee shall be included in the Indoor Bowls Club handbook. A picture board showing the officers will be displayed in the Bowls Hall.
No member may be nominated for election to the Indoor Bowls Committee unless he has been a member of the Indoor Bowls Club from the onset or for two consecutive years.
The committee shall meet once a month during the season and as required during the summer
The Hon. Secretary shall call the committee meetings.
Officers may form sub committees to run any gender specific duties
Fixtures, leagues, competitions should all be organised through these sub committees
Indoor Bowls Officers:
Men’s Fixture Secretary
Ladies Fixture secretary
Vice Captains (to attend in the absence of the captains)
Finance Officer (sections funds for away match coaches, competition &league fees and prizes etc.)
Liaison Officer (to look after the interests of all members)
A maximum of 18 members.
The section Annual General meeting shall be held each year at the beginning of April
Officers of the Indoor Bowls shall be elected at the AGM
A simple majority show of hands shall suffice to elect an officer
A change to the constitution requires a two thirds majority
All full members of the Indoor Bowls may be eligible to vote at the AGM
28 days notice, by display on the indoor bowls notice board must be given and items for the agenda requested.
A nomination sheet for officers for the new committee must also be displayed 28 days prior to the AGM
The AGM agenda must be published 14 days before the AGM
A quorum for the AGM should be 30 full members of the section.
An extraordinary general meeting can be convened at any time, either by resolution of the indoor bowls committee, or by virtue of an application to the Hon Secretary signed by not less than 20 full members.
Not less than 14 days notice shall be given to the members of an EGM
Notice shall be given on the notice boards along with a full description of the reason for the EGM
A quorum for the EGM should be 40 full members of the section
There shall be one bank / building society account only.
The account shall be a fund raising account only and as such approved by the Cheshunt Club executive committee
The monies shall be used for all internal affairs of the section
Requests by the sub committees for expenditure or setting of any match fees and anything associated with them, shall be put to the main indoor bowls committee for approval
A finance report shall be presented at the AGM each year.
Guests and Visitors
May be introduced by any member providing no person has been refused membership or has been expelled from any club.
All guests and visitors must be signed in the book available in the Indoor Bowls hall.
No playing guest may be introduced to bowls more than 3 times a season; the member introducing them MUST play with them.
Non playing guests are welcomed at all times to watch.
Opposition teams and their guests are accepted as temporary members during their stay at the club
Normal Play – Predominately white tops with a collar, with plain grey trousers
Match Play – White shirts and club ties or club shirts, with white or cream trousers.
Jerseys and/or waistcoats should be white.
Normal Play – Predominately white tops with a collar, with plain grey skirt or trousers
Match Play – White tops with collars, with white or cream skirts or white trousers.
Cardigans and/or waistcoats should be navy blue
On Club National Competition fixed dates, members must not accept any other competitions
All members are expected to play in at least 2 friendly matches in a season
Jackets should not be hung on the backs of chairs; they should be in the changing rooms
Bowls nets, carriers and handbags must be placed under the rink tables, preferably on the shelves.
Bowls bags must not be left on the concourse
Running on the green is prohibited
No chalk marks should be made on the green
The use of all substances on hands or bowls are prohibited
Eating and drinking is ONLY allowed on the concourse BEHIND the red line
Sweet papers and chocolate wrappers are not to be dropped on the green or in the ditch
The premises are licensed; bringing alcohol in is STRICTLY PROHIBETED
Please clear up your table when you have finished your game, return glasses & crockery to the bar, throw away plastic cups
and put crisp & sweet wrappers in the bins.
April 2012 AGM
The Cheshunt Club Constitution
The Cheshunt Constitution adopted at the AGM on 2nd March 2012
1. Name & Address.
The club shall be called ‘The Cheshunt Club’ and occupies the club premises at Albury Ride, Cheshunt, Herts. EN8 8XG.
2.1 The club is a non-profit making Private Members Club and shall be governed by an Executive Committee.
2.2 Any surplus of income shall be used only for the benefit of its members to maintain or improve the related facilities.
2.3 In the event of dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies:
• The sports national governing body for use by them for related community sports.
• A registered charitable organisation(s).
• Another Club which is a registered CASC.
The club colours shall be light blue, dark blue and gold.
The club exists to provide facilities for the whole community to participate in the sports of cricket, outdoor bowls, indoor bowls, hockey, squash and other sports as may be added from time to time by the Executive Committee. Also the administration of any social activities normally attached to and associated with such sports.
5. Qualification for membership
Membership of the club shall be open to persons of both sexes.
Membership shall be granted under the following headings:-
A) Full membership – to those that join a sport section.
B) Social membership – to those that wish to only socialize or are members of hire/rental associations.
C) Life membership – this can be awarded in recognition of exceptional services rendered to the club by the Executive Committee.
D) Temporary/Honorary membership – see 9.8: 9.9 below
All categories of membership include juniors – those aged 18 or under.
6. Terms of Membership
6.1 The Executive Committee shall fix annual subscriptions and playing fees for each sport identified in the Objects.
6.2 Subscriptions shall be paid via the sections to the Club Manager by 1st May for Summer Sections and 1st October for Winter Sections. If any member’s subscription falls in arrears, such member shall cease to have any playing or social rights of the Club and his or her name shall be displayed on the Club notice board.
6.3 Social Subscriptions shall be paid to the Club Manager.
7. Election of Members.
7.1 Membership of the club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs: or of age, sex or disability except as a necessary consequence of the requirements of cricket, outdoor bowls, indoor bowls, hockey, squash and other sports as may be added from time to time as a particular sports.
7.2 New members of sections shall be proposed and seconded by members of the section on the appropriate application form.
7.3 The Executive Committee shall allow sections to elect playing members, by a majority decision.
7.4 The Executive Committee shall elect social members, when proposed through club members.
7.5 Immediately after election, notification of new members shall be passed to the Club Manager.
7.6 New members subscriptions are payable after election and they shall not be entitled to any of the facilities of the Club until their subscription is paid.
7.7 Persons may not be admitted to membership, or be admitted as candidates for membership to any of the privileges of membership, without an interval of at least 2 days between their becoming members and their admission.
7.8 The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.
8. Conduct of members.
8.1 The Committee shall have the power to expel and ban any members whose conduct has been, in their opinion, and after due enquiry, injurious to the character, interests or disciplines of the club.
8.1 Such a member shall, subject to appeal within 14 days to the Committee, forfeit all rights and privileges of membership.
8.2 No person whose membership has been terminated may re-apply for membership for a period of three years from the date of his/her expulsion.
9 Admission of Guests.
9.1 Members may introduce guests to play sports with them on no more than 3 occasions in any one calendar year before that guest is asked to apply for membership.
9.2 Members may introduce social guests to the club.
9.3 Members may bring guests to a club function where tickets are on sale; the number of guests shall be limited by the function organisers.
9.4 The member and his/her guest(s) must sign the visitors book kept for the purpose at the bar.
9.5 The member must be in the company of his/her guest while on the club premises and is responsible for ensuring that the rules of the club are strictly observed.
9.6 No person whose membership has ceased or been suspended under rule 8 shall be admitted as a guest.
9.7 Fees for playing guests shall be fixed by the sections for approval by the Executive Committee.
9.8 Members of visiting clubs may be admitted as Honorary Members for the day, provided that their club name is posted on the notice boards at least 48 hours before admission.
9.9 Persons staying temporarily in the district may be introduced as temporary members for a period not exceeding four weeks. Temporary member’s subscriptions shall be left to the discretion of the respective section.
10.1 The Club will have two Trustees who shall be recommended as necessary and ratified by the members at a general meeting by a majority comprising two thirds of the members present and entitled to vote.
10.2 Such a duly appointed Trustee shall hold office at the pleasure of the club, or until such time as he/she resigns by notice in writing to the committee, or until a resolution to remove him/her shall be passed at a general meeting of the members by a majority comprising two thirds of the members present and entitled to vote.
10.3 In strict accordance with the directions of the Committee all property of the club shall be vested in the trustees as from time to time appointed and the Trustees shall act in all respects as regards such property, land or investments.
10.4 In accordance with the Committee’s directions they shall have the power to obtain advances of money for the stated purposes of the club, from members or others, on bonds or agreements, or promissory notes, or from members only on certificates in respect of indebted ness or loan stock as provided hereafter. The committee may take any such loans on such terms as to the rate and matter of repayments, as it thinks fit. The rate of interest agreed to be paid on any such advance shall not exceed 3 (three) per cent per annum above the Barclays bank plc base lending rates in operation at the time of such loan or advance (excepting moneys borrowed by way of a bank loan or overdraft or by way of a mortgage secured against the club’s premises). Any bond of the Club may be made a specific charge upon any property specified therein or in any such schedule thereto, but a separate register shall be kept of all such bonds. All such bonds and other documents shall be made in such form and shall be signed on account of the Club by the Trustees.
11 Executive Committee.
11.1 The Committee shall consist of the 2 Trustees, Club Manager (non-voting); Chairman and 4 Vice Chairmen of the Club. (8 in total).
11.2 The Committee shall be responsible for all affairs of the Club.
11.3 The income and property of the Club shall be applied solely towards promoting the Club’s objects as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the members of the Club.
11.4 The Committee shall meet monthly or as often as required. At least five days notice of a meeting shall be provided to all members of the Committee.
11.5 The quorum for a meeting shall be five (including 1 trustee and the club manager).
11.6 The Committee shall have the power to co-opt in the event of anyone being no longer able to fulfil his/her duties.
11.7 The Club Manager may sign documents on behalf of the club with counter signature of the appropriate Officer
12 Club Officers.
12.1 The Club Officers shall be:
The President – to be elected from the Vice Presidents list on the recommendation of the Executive Committee for a maximum of 5 years.
The Chairman – to be elected on the recommendation of the Executive Committee. from one of the serving Vice Chairman
4 Vice Chairmen – one to be elected each year for 4 years and retire in rotation after serving 4 years.
12.2 The Committee shall recommend the appointment of officers to be in charge of the bar, finance, maintenance, the ground and entertainment’s, who may countersign documents as agreed.
12.3 New officers shall be elected at the Club AGM and the office will take effect from that date.
13 Independent Accountants.
13.1 A firm of independent accountants shall be appointed at the Club’s AGM to review the annual
14 Vice Presidents.
14.1 The number shall be unlimited and all Vice Presidents may be re-elected en bloc at the Club’s AGM.
14.2 New Vice Presidents may only be elected on the recommendation of the Executive Committee.
14.3 Nominations by the Club sections must be received at least one calendar month before the date of the AGM.
15 General Meetings.
15.1 The Club’s Annual General Meeting shall be held on the first Friday in March of each year and a copy of the accounts shall be made available with the agenda therefore to every Club Member.
15.2 An Extraordinary General Meeting shall be called by the Club Manager the request of the Executive Committee, or upon their receiving a requisition signed by not less than 30 members and stating the reason. Such a meeting shall be held within 28 days of receipt of the requisition and members notified by notice on the club noticeboards and on the club’s website, such notice to detail the agenda for the meeting.
15.3 Notice of every Annual General Meeting shall be published by the Club Manager on the club noticeboards. Copies of the agenda and the accounts shall be made available to all members. The Executive Committee must receive proposals on rule and constitution changes not less than 28 days prior to the AGM and any such proposed change must be displayed on the club noticeboard and the club website 14 days prior to the AGM.
15.4 Constitution and Rule changes can only be altered or repealed by the members at a General Meeting of the Club when at least two thirds of the members present and voting are in favour of the change.
15.5 A copy of the constitution and rules shall be displayed on the Club notice boards. A copy shall be provided to any member on written application being made to the Club Manager.
15.6 The quorum for the Annual General Meeting shall be 40.
15.7 The quorum for an Extraordinary General Meeting shall be 30.
15.8 Section General Meetings shall be held at the end of the respective playing season and they shall also elect Sectional Officers and a Sectional Committee.
15.9 Non-playing members have no voting power at any meetings within the club.
15.10 Full members each have one vote.
15.11 In the case of a ‘tied’ vote the motion shall be lost.
15.12 A simple majority shall be sufficient for ordinary motions put to the meeting, but alterations to the constitution and/or rules must receive a majority of two thirds of the voting members present.
1.1 Dogs must be kept on leads at all times when on the club grounds. Dogs are not permitted in the buildings, with the exception of guide dogs.
1.2 Any type of ball game or practice on the lawns in front of the building or in the main hall is forbidden unless under supervision.
1.3 Children under 14 are not allowed in the bar unless accompanied by an adult club member. This adult is to be responsible for the behaviour of the child at all times and is to remain with them. The Manager, Steward, or their representative will have the right to ask the member and child to leave the bar if they consider the child’s behaviour to be either disruptive or unreasonable.
1.4 Children shall not be served at the Presidents bar.
1.5 Functions must be booked through a current member or be of a local organisation or charitable affair.
1.6 The club may sell tickets for their own functions to the public, on no more than 12 occasions per year
1.7 Attending the functions in 1.5 & 1.6 limits visitors to the area of that function
AGM – 14th March 2014 (For a printed copy of the above contact the club manager for a copy)